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typical
pco
tasks once you have a good project schedule, you will find it easier to assess which tasks can best be delegated to the pco. the better prepared
you are, the more likely it is that you will benefit from the pco?s specific expertise. before your first meeting with a pco, you may already have organised the following: ? set up working groups ? a professional and a scientific working group, and distri- buted roles. ? established the conference?s professional objectives. ? drawn up a preliminary programme and entered agreement with keynote spea- kers. ? prepared a framework budget. ? set up a website with information
about the conference programme, general information about the town and calls for abstracts. in the planning phase, the pco can help you to manage many practical details in connection with: 1. venue, accommodation, catering and social activities ? venue reservations: plenum and group rooms of a suitable size and number, technical equipment, transport services, access and car parks, flexible exhibition space, access to office and secretarial facilities for staff, press corps, etc. ? hotel reservations: adequate capacity, hotel transfers, etc. ? catering: take into account any delegates who may have special needs due to their religious convictions, medical conditions or other circumstances. 18
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