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do we need help from a professional
congress
organiser? early in the planning phase, you should consider to what extent you will plan and execute the
congress
yourselves or whether you want to have the help of a professional
congress
organiser (
pco
). if you are a new host, it can be very benefi cial to join forces with a
pco
, who will have the experience, contacts, a good idea of price levels and who knows the software required to handle registration and fi nancial matters. the benefi ts are that you will have more time and resources to focus on the profes- sional content of your
congress
and day-to- day work, while the
pco
takes care of the practical details, i.e. everything from reque- sting off ers for hotel accommodation, confe- rence rooms and bus transport to managing registration, contact with delegates, budget planning and
management
, vat returns and accounting to keeping track of agreements and cancellation deadlines, etc. a
pco
normally works with two participa- tion fees, one for national
congress
es and another for international events. one year to one week before the
congress
develop website and marketing mate- rial. complete programme. plan social events. during the
congress
hold the
congress
with focus on providing excellent hospitality. on-site project
management
. after the
congress
assessment, closing the ac- counts, thanks to all involved. before during after 17
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