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keeping tabs on the fi nances most of the income in connection with a congress or
conference
is normally generated from attendance fees. however, alternative sources of income are available e.g. from the authorities, foundations, sponsors and exhibitions. make a realistic budget early in the process. you can make the budget with an experi- enced
pco
, who will also off er to take care of keeping tabs on the fi nancial situation. a
pco
also has in-depth knowledge of market prices and suppliers, and can quickly produ- ce a responsible budget, calculate risks and clarify issues related to vat and insurance. set three financial targets: ? best-case
scenario
? worst-case
scenario
? break-even
scenario
conference
surety schemes every
conference
and congress has a fair number of overheads in the initial stages. to ensure an even fl ow of cash, it is pos- sible to get an overdraft facility or a bank loan. if the host works with a
pco
, the
pco
will often off er to act as surety or can help the host to apply to danmarks internati- onale kongresgaranti ordning. this asso- ciation can act as surety for an overdraft facility or bank loan. odense university hospital has a central pool of dkk 1 million which is earmarked to guarantee against losses in connection with international
conference
s and con- gresses which have more than 150 delega- tes. employees at ouh and at the universi- ty of southern denmark can apply for cover under this loss guarantee scheme. before during after 27
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